Privacy

Kinetix (“we”, “us”, “our”) is committed to safeguarding the privacy of individuals and ensuring that all Personal Data is handled in accordance with relevant data protection laws across the jurisdictions in which we operate. This notice, together with our Cookie Notice, outlines the basis on which we collect, use, store, and share Personal Data.

By visiting our websites, communicating with us, entering into agreements, or participating in any of our programs or services, you acknowledge and accept the terms of this Privacy Notice.

1. Definitions

Act: Any applicable data protection or privacy legislation in your jurisdiction.
Kinetix: Refers to Kinetix Global Solutions or any of its affiliates/subsidiaries acting as a data controller.
Personal Data: Information that can identify an individual directly or indirectly.
Sensitive Information: Includes personal data related to health, racial or ethnic origin, political beliefs, religious affiliations, or biometric data, as defined by the applicable Act.

2. Collection of Personal Data

We collect only the data necessary for our operational, legal, and contractual obligations, especially those related to the implementation of U.S. government programs globally.

Types of Personal Data collected:

Contact and identity data (name, email, phone number, ID documents)
Employment or professional details (title, history, qualifications)
Online activity and analytics (via cookies and website usage)
Correspondence records
Contractual and transactional information

Collection methods:

Job or contractor applications
Communication with our staff or programs
Client onboarding and project documentation
Website, email, or social media interactions
Events, webinars, or workshops
Partner due diligence forms

3. Legal Bases for Processing

We process Personal Data based on:

Consent – where applicable
Contractual necessity – for clients and partners
Legal obligations – compliance requirements
Legitimate interests – such as fraud prevention or operational efficiency
Public interest – particularly for U.S. government-aligned work

You may withdraw consent at any time by contacting us.

4. Use and Disclosure

We use Personal Data to:

Deliver programs and services
Respond to inquiries and manage contracts
Perform internal audits and compliance reporting
Improve services and assess eligibility for work or participation

We may disclose data to:

Kinetix affiliates and service providers
Government clients and contract authorities
Legal or regulatory bodies
Auditors, insurers, legal and business partners

5. Data Retention

We retain data only as long as necessary to:

Fulfill the purpose for which it was collected
Comply with laws and regulations
Protect our legal rights

After that, data is securely deleted or anonymized.

6. Cookies

We use cookies to analyze traffic, improve user experience, and remember preferences.

Analytics cookies (e.g., Google Analytics)
Functional/session cookies (e.g., PHPSESSID)
Third-party cookies (e.g., LinkedIn Insight Tag)

See our Cookie Policy for more details.

7. Data Security and Storage

Data is stored securely in physical and electronic formats and is only accessible to authorized personnel. Despite best practices, internet transmission always carries some risk.

8. International Transfers

As a global organization, we may transfer your data to countries such as the United States, United Kingdom, or others. We apply protective measures including standard contractual clauses and internal safeguards to ensure equivalent data protection standards.

9. Your Rights

You may have the right to:

Access your data
Request corrections or deletions
Object to or restrict processing
Withdraw consent (where applicable)

10. Unsolicited Personal Data

If we receive data without request, we will evaluate its relevance and either store it securely or destroy/de-identify it, in accordance with the law.

11. Changes to This Notice

This notice may be updated from time to time. Updates will be published on our website with a new effective date.